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The Grant Toolkit
**Lessons Learned: Information Sharing
From the DHS Office of Grants and Training
SHOW ME THE MONEY!
You can't win if you don't play
Equipped to Assist
Acquiring 1033/1122 Surplus Equipment
THE GRANT TOOLKIT
â€œThe secret of getting ahead is getting started. The secret of getting started is breaking your complex overwhelming tasks into small manageable tasks, and then starting on the first one.â€ - Mark Twain
The goal of grant funding is to provide officers with the equipment and resources to do their job more effectively, safely and efficiently. The community is the ultimate benefactor.
Many departments struggle to purchase the equipment needed for daily operations. Budgets are tight, departments are under funded, and there are often other priorities. Grant funding allows local and state law enforcement agencies to purchase products and solutions that will enable more effective service in the community. Thermal imaging cameras fall in this realm of beneficial technology.
Grants take a lot of effort and time to research and apply for, but the end result is well worth the effort. A number of different types of grants are available. Many grants come from government agencies, like the Department of Justice (DOJ), Counter-drug Technology Assessment Center (CTAC) and generic community funding like Community Oriented Policing Services (COPS). Some grants are established for specific types of products, such as bulletproof vests or drug enforcement technology. Often, grants wonâ€™t pay for existing services, but instead will fund supplemental products or solutions, such as thermal imaging cameras.
Below is a list of helpful sites that contain grant opportunities and links to pages that offer grant writing and administration tips. Please visit these sites often, as information on new deadlines for 2007 will soon be appearing.
QUICK REFERENCE SITES:
National Law Enforcement &
Corrections Technology Center
National Institute of Justice
Office of Justice Programs
Bureau of Justice Assistance
Community Policing Services
The Grantsmanship Center
(Grant Writing/Proposal Assistance)
Federal Funding Opportunities
Assessment Center (CTAC)
This information was compiled by Nord Atlantic USA. www.nightvisionforce.com.
SHOW ME THE MONEY!
You can't win if you don't play
Remember that popular marketing phrase for the money lottery games? Well, the same challenge applies to winning in the â€œlotteryâ€ of grants. If you donâ€™t play by making well thought-out and thorough applications, then you canâ€™t win. You already realize that no one is out there just trying to throw money at you, but that there IS money being given to police agencies all around you.
The key is that you have to ask for it, and you have to make your appeal in a more effective way than the other guys (the departments or agencies that may be applying for the same grant) because most of the grant programs out there are competitive in nature. Grantees are selected based on grantor perception of need and whether the prospect is deserving based on program criteria. If your needs and your representation of why you deserve the money or equipment are more compelling than the next guy, you win!
So again, the irony is that there IS money out there. Grant authorities WANT you to have this money. Many of these programs, especially those funded via federal budget, live or die on their success in getting money and equipment into the hands of the responders for whom these assets are intended.
For 2006 alone, monies or assets that were available to law enforcement through federal grant programs included the following:
Law Enforcement Grant Program - $400M
Port Security - $150M
State Homeland Security Grants - $1 Billion
Commercial Equipment Direct Assistance - $50M
Urban Area Security Initiative - $850M
There are a number of basic but very important actions you can take to be successful in pursuit of any of these grants. The key here is that all of these grant providers, public or private, are looking for the same information. The format may vary, but the essentials are the same.
Know Your Department & Community
Have a firm grasp of the demographics; size of the department, number of paid officers, significant crime statistics, area patrolled (square miles) and general population are the basics.
Clearly Define Your Need
Be specific. What will you do with the money or equipment? What will you buy? How will you use it? How will this better arm you to solve the significant challenges within your department and community? A very important theme here is interoperability. More and more grants are emphasizing the requirement that an applying department be able to demonstrate how the acquired equipment will support interoperability with other responder entities. Many Bullard thermal imagers (TacSight, TI Commander, TI, TIx, T3, T3MAX) may be equipped with wireless transmitters and receivers that operate on the same frequency, so that the same visual information can be shared across departments to ensure communication for command and control.
Respond to the Grant Objectives
While most grants ask for the same general information, each one usually has a very distinct stated objective, whether it is to protect seaports, protect large urban areas, or respond to terrorist actions. Be sure to acknowledge that objective in your narrative. To win consideration, your defined need must line up with the grant objectives.
Hereâ€™s a final tip: assemble all of this information NOW. Donâ€™t wait for that time-pressured application to hit your desk. Do the research and build the framework of common information early, and you will have it â€œat your fingertipsâ€ when that opportunity surfaces. Then â€œallâ€ you will have to do is tailor it to the grant specific criteria. That way, you will have more time to go grant hunting, and youâ€™ll spend less time sweating the details.
Equipped to Assist
Agencies and departments of all sizes have been called on to undertake vital homeland security tasks. Key components of our nationâ€™s infrastructure, including petroleum pipelines, power grids, water supplies, agriculture and public transportation, are located in suburban or rural areas. The agencies and departments protecting these components must have the proper equipment to carry out their missions, as well as support larger, neighboring cities.
The Commercial Equipment Direct Assistance Program (CEDAP) offers agencies the opportunity to obtain the equipment needed, such as night vision technology. The night vision monocular offered by CEDAP provides a valuable surveillance tool useful in both terrorism prevention efforts and carrying out routine operations, including search and rescue, domestic disturbance response, patrols, fugitive apprehension and drug busts.
CEDAP is designed to complement the State Homeland Security Grant Program (SHSGP) and Urban Areas Security Initiative (UASI) by transferring equipment directly to smaller and more rural jurisdictions as well as non-UASI metropolitan areas. In doing so, CEDAP is intended to assist agencies and departments that would otherwise find it difficult to purchase or acquire critical equipment.
Law enforcement agencies and departments that have not received funding to meet equipment requirements through UASI, SHSGP or any other DHS program are eligible to apply for equipment through CEDAP. To be eligible, applicants must also express how the equipment, if won, will be used in partnership with other first responder agencies, including but not limited to equipment sharing, regional response efforts and joint training and operations.
The general categories of equipment available through CEDAP are: a) personal protective equipment; b) rescue tools; c) thermal imaging, night vision and video surveillance tools; d) chemical, biological and radiological detection tools; e) information technology and risk management tools; and f) an interoperable communications gateway. Agencies and departments should consider carefully what available piece of equipment will best fulfill their existing needs and apply for that equipment accordingly. Applicants can download the complete CEDAP catalog online.
The CEDAP Phase II application period opened on November 7, 2005, and will close on January 13, 2007. For future phases, eligible agencies should begin preparing immediately to take advantage of CEDAP and obtain critical equipment to assist in preventing, fighting and responding to crime and terrorism. All applications must be submitted online through the Responder Knowledge Base (RKB).
There are two components of the application: the first establishes eligibility and the second incorporates multiple choice and essay questions to gather details about the applying agency or departmentâ€™s specific situation, needs and plans. The essay questions are particularly important in that they give the applicant the opportunity to explain, in detail, why the agency or department needs equipment through CEDAP in order to meet homeland security requirements and expectations. It is crucial that applying agencies and departments make clear how the requested piece of equipment would be used in regional counterterrorism efforts and emergency response plans as well as daily operations.
Applicants can submit their equipment requests using the RKB at www.rkb.mipt.org. During the application process, applicants also may call SLGCPâ€™s Centralized Scheduling and Information Desk at 1-800-368-6498 to speak with a help desk representative. For best results, thoroughly review CEDAP guidelines and materials before calling for assistance.
ACQUIRING 1033/1122 SURPLUS EQUIPMENT
Any federal or state law enforcement agency whose officers have arrest and apprehension authority can qualify to receive surplus Department of Defense property under section 1033 of the National Defense Authorization Act. Under section 1033, the DoD may transfer to federal and state agencies personal property of the Department of Defense, including aircraft that the DoD determines is suitable for use by the agencies in law enforcement activities.
The current LESO aircraft National Priority List (NPL) for aircraft is calculated and prioritized based upon the following criteria approved by Office of the Secretary of Defense:
The number of excess aircraft available to the LESO program
The date the request was received by LESO
Fair and equitable distribution
High Intensity Drug Trafficking Area (HIDTA)
All requests for aircraft from state and local law enforcement agencies must be submitted through the appropriate state coordinator for approval. A listing of all state coordinators is available from the Defense Logistics Agencyâ€™s Law Enforcement Support Office (LESO). If you qualify and choose to participate, your organization will become one of over 17,000 local law enforcement agencies that have taken advantage of this unique opportunity.
The LESO does not support the sale of flyable aircraft obtained under the 1033 Program in order to purchase new equipment. The DLA Memorandum of Agreement (MOA) for the 1033 program requires that aircraft be maintained by the recipient for a minimum of five years. At the end of this period, if the aircraft is no longer needed by the recipient organization, yet remains flyable, LESO request that the recipient organization return the aircraft to DoD so it can be transferred to other authorized 1033 customers awaiting aircraft of this type.
Additionally, the LESO serves as a liaison between the state point of contact (SPOC) and DLA for the 1122 program. The 1122 program allows state and local governments the opportunity to take advantage of the discounts available to the federal government due to its large volume purchases and to maximize their budget dollars in purchasing items required for the completion of their missions. Currently, 44 states are in this program.
The authority for the â€œ1122 Programâ€ resides with the Department of Defense. Under the provisions of the statute, GSA is responsible for the development of a catalog, which not only explains the 1122 Program, but also delineates those products that may be procured under the program. More information can be found at www.gsa.gov.
For specific information, you may write to the Defense Logistics Agency, J-3, 8725 John J. Kingman Road, STOP 6233, Fort Belvoir, VA 22060-6221, PH: 800-532-9946. The website is: www.dla.mil/j-3/leso/